Privacy Policy
Last updated: [DATE — to be set on legal review and publication]
Who we are
Beacon Coders ("we", "us", "our") is the data controller for personal data collected through this website and in the course of providing our services. Our registered address is Office No 1603, 16th Floor, Tower S3, Cloud 9, Sector 1, Vaishali, Ghaziabad, Uttar Pradesh 201010, India. For any privacy-related query, contact info@beaconcoders.com.
What data we collect
We collect personal data through three main channels: the contact and enquiry forms on this website (name, email, phone number, company name, and the content of your message); the course of delivering a client engagement (which may include names, contact details, and business information of your team members, plus any data your project requires us to process on your behalf as a data processor); and standard website analytics (IP address, browser and device information, and usage behaviour via cookies, detailed in the Cookies section below).
Lawful basis for processing
For enquiry and contact form data, our lawful basis is legitimate interest — responding to a business enquiry you initiated — or, where applicable under UK/EU GDPR, your consent where a form explicitly requests it (such as opting into a newsletter). For client engagement data, our lawful basis is performance of a contract. For website analytics, our lawful basis is consent, collected through a cookie banner before non-essential cookies are set for UK, EU and applicable other visitors.
Retention periods
Enquiries that do not convert into a client relationship, including those we assess as spam, are retained for 24 months from the date of last contact, after which they are deleted unless a legal obligation requires longer retention. Client engagement data is retained for the duration of the contractual relationship plus [RETENTION PERIOD TO BE CONFIRMED WITH LEGAL COUNSEL — typically 6–7 years for contract and invoicing records under Indian and UK tax and commercial record-keeping requirements] to satisfy accounting, tax, and legal defence obligations. Analytics data is retained per the settings of the specific analytics tool in use, typically 14 to 26 months.
Your rights
If you are located in the UK or EU, you have rights under UK/EU GDPR including the right to access, correct, delete, restrict or object to processing of your personal data, and the right to data portability. If you are located in India, you have equivalent rights under the Digital Personal Data Protection Act, 2023, including the right to access and correction, and the right to grievance redressal. If you are located in Australia, you have rights under the Australian Privacy Principles including access and correction rights. If you are located in the UAE, applicable data protection law may grant similar rights depending on the specific processing context. To exercise any of these rights, contact info@beaconcoders.com; we will respond within the timeframe required by the applicable law, [TIMEFRAME TO BE CONFIRMED PER JURISDICTION].
International data transfers
As an India-based company serving clients in the UK, EU, UAE and Australia, we transfer personal data internationally in the course of our work. For transfers of UK personal data, we rely on the UK International Data Transfer Agreement (IDTA) or the UK Addendum to the EU Standard Contractual Clauses. For transfers of EU personal data, we rely on the EU Standard Contractual Clauses (SCCs). [THE EXACT TRANSFER MECHANISM AND WHETHER A TRANSFER IMPACT ASSESSMENT HAS BEEN CONDUCTED REQUIRES LEGAL REVIEW AND CONFIRMATION.] Data processing agreements (DPAs) incorporating these mechanisms are available on request and are signed as standard for client engagements involving UK or EU personal data.
Cookies and consent
This website uses cookies for essential site functionality, analytics, and — where applicable — marketing purposes. For visitors in jurisdictions requiring opt-in consent (UK, EU, and others with similar frameworks), non-essential cookies are not set until consent is given through our cookie banner, and consent can be withdrawn at any time through the same mechanism. A full list of cookies in use, their purpose, and their retention period is available at [COOKIE POLICY / LIST — TO BE MAINTAINED SEPARATELY AND LINKED HERE].
Data security
We apply role-based access control, encryption in transit and at rest, and regular dependency and vulnerability scanning to systems handling personal data. [SPECIFIC CERTIFICATIONS OR SECURITY FRAMEWORKS BEACON HOLDS OR FOLLOWS, IF ANY, SHOULD BE CONFIRMED AND LISTED HERE.]
Children's data
Our services are not directed at children, and we do not knowingly collect personal data from anyone under the age of 18 [AGE THRESHOLD TO BE CONFIRMED PER JURISDICTION, AS THIS VARIES]. If we become aware that we have inadvertently collected such data, we will delete it promptly.
Changes to this policy
We may update this policy from time to time. Material changes will be reflected with an updated "last updated" date, and where required by law, we will notify affected individuals directly.
Contact us
For any question about this policy or to exercise your data rights, contact info@beaconcoders.com or write to our registered address above.